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Where Has the Time Gone?
Mindy Stern on 02/06/2018
We often hear people say that they don’t know where the time has gone. With so many activities competing for our attention, it is vital to make the most of our time each day. Everyone has 24 hours to use every single day. How will you use your next 24 hours?
Time is more valuable than money. You can get more money, but you cannot get more time. Jim Rohn
Here are some tips to help you get the most out of your time:
1. Do a TIME STUDY –When you devote the time to observe and analyze the steps it takes to perform your job,you will be able to find ways to increase your productivity.Try this exercise: take a typical two-week period and jot down everything you do and how long it takes to do it. Then, analyze the results to determine where you spend the majority of your time. Ask yourself, am I spending at least 80% of my time on the most important matters that will make a difference to myself and my organization? Then make the changes necessary to either delegate, eliminate or automate to free up some valuable time.
2. Set SPECIFIC times to check your business email. Most of us have a constant flow of emails during the day. The beauty of email is that, unlike a text, most people don’t expect you to answer their email immediately. In order to get control of your email, make sure that you build time into your work schedule to check email and stick to that schedule. It may be once or twice a day, depending on volume, but it is certainly not every 5 minutes. Your schedule may include responding to emails for 30-45 minutes when you arrive at work and then again for another 30-45 minutes towards the end of the day. If that isn't enough time, do a quick check for urgent matters mid-day and reply immediately, leaving the non-urgent emails to wait until your next scheduled email session.
3. TURN OFF your email and social media notifications. You know those beeps, bings and pop-ups that tell you when you have a new message or notification? Those bings and beeps can destroy your focus and productivity! Give your brain the ability to focus and improve your performance by turning off unnecessary and distracting noises.
4. SET A TIMER when using Social Media. It’s easy to get drawn into the wide variety of information on the internet. There are pictures to view, interesting links to open and updates from friends and colleagues. Before we know it an hour or more has passed and we end up scrambling to finish what we started to do. Sometimes the time spent on the internet is positive because it may energize us or give us the opportunity to connect with others. Other times it is just another Time Waster! The trick is to do it CONSCIOUSLY. Whether it’s for work or pleasure, set a time limit and then enjoy guilt-free internet time.
5. TOP 3.Make a list every night of the top 3 things you want to accomplish the next day. The items you prioritize could be anything that you feel is important to get done. Then make a commitment to start each day by completing the top 3 items on your list before anything else. Use a white board or post it notes so you can easily see your TOP 3 every day. Then enjoy the pleasure of wiping the board clean or throwing the post it away when the project is complete!
Mindy Stern, SPHR, SHRM-SCP, ACC is a trusted HR advisor, career and leadership coach, author, speaker and president of AIM Resource Group Inc. Visit the website at www.aimresourcegroup.com or call 718-217-1074 if you would like to learn more about time management.